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How to Schedule a Zoom Meeting and Set It up in Advance.
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A co-host may be a meeting participant from outside the PSU community. To admit a non-PSU participant to your meeting, first adjust the default sign-in requirement from PSU account membership to any Zoom account. Once the guest is admitted to your meeting, you can assign them the co-host role. This article was last updated on Jun 14, am.
You can change your preferred name and add accurate pronouns to your Zoom display name manually in your Zoom profile settings. This article was last updated on Aug 6, pm. If you teach in Canvas we recommend scheduling your course Zoom Meetings from Canvas. This automatically generates meeting links for your students, and links to any meetings you record.
The Canvas scheduler has abbreviated settings, however. For full settings, including security preferences and breakout room configuration, edit your Canvas Zoom meetings in the Zoom Web portal at pdx. If you set a scheduled meeting to be recorded, the link to that recording will appear in your Canvas Zoom Cloud Recordings tab shortly after the meeting.
These are hosted by Zoom and expire after 90 days. However, your Zoom recordings will also be saved to your My Media account in Media Space if you have activated it by logging in at least once. See full Zoom-bombing prevention suggestions.
This article was last updated on Jan 11, pm. Note : this method can only be used to share a meeting with one Canvas course. If you want to share a meeting with multiple courses, the meeting invitation link must be posted elsewhere in Canvas, such as in an Announcement. Due to the complexity of supporting and running a webinar, PSU does not currently have webinar licenses available for DIY use. We have found that many of the needs described in webinar requests can be met by a Zoom Meeting.
Up to participants can be in up to 50 breakout rooms in a Zoom Meeting. Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance.
Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. The host can also unmute the attendees.
Attendees in webinars, can not rename themselves as well. Think of webinars like a virtual lecture hall or auditorium. Webinars are ideal for large audiences or events that are open to the public. Typically, webinar attendees do not interact with one another. Though Zoom provides options for you to get more social with your attendees, your average webinar has one or a few people speaking to an audience.
If less than , what features are you interested in that indicate webinar use rather than a Zoom Meeting? If , a Zoom Webinar may be needed. Not all features of a Zoom Meeting are available in a Zoom Webinar. Nearly all academic use cases can be met using Zoom Meetings and a standard PDX Zoom pro license — the account you access at pdx. This functionality makes it easy to share a single URL to use across terms and classes, without the need to schedule individual Zoom sessions for scheduled office hours.
Note: to schedule office hours with your Zoom Personal Meeting Room, you need to schedule that directly in the Zoom Desktop App or the Zoom portal at pdx. Note : Students will be able to click the link at any time but will be in a holding space until you 1 start the meeting and 2 let them into the meeting. Be sure to download it prior to your meeting.
For example, students cannot be preassigned to breakout rooms if they join from a browser instead of the app. Open the Zoom desktop client. Download and install it if needed and then sign in with your PSU credentials.
The application has four tabs at the top: Home, Chat, Meetings, and Contacts. Enter meeting details:. Select Save. In the Meetings window you can now select the Copy Invitation button to share your meeting link with guests. Note: Zoom works best via the Zoom app. You do not need administrator privileges to download and install the Zoom app on your computer. If you cannot download the app, you may join a meeting via the Zoom Web Client, which runs best in Google Chrome.
View more information about Zoom and browser compatibility. Note: This step is only required the first time you join a meeting from your device.
Once installed, you do not need to install the Zoom app for subsequent meetings. Zoom meeting roles: co-hosts and alternative hosts Back to Zoom Tutorials Zoom defines meeting management roles as: Host : The user that scheduled the meeting. They have full permissions to manage the meeting. There can only be one host of a meeting. Co-host : Shares most of the controls that hosts have, such as managing attendees. The host must assign a co-host during the meeting. Co-hosts cannot start a meeting.
Alternative host : Shares the same controls as co-hosts, but can also start the meeting. Hosts can assign alternative hosts when they schedule a meeting. Next, make sure your own account settings have the co-host role enabled. Click the Meeting tab. Under In Meeting Basic , verify that the Co-host setting is enabled. If the setting is disabled, click the toggle to enable it.
If a verification dialog displays, click Turn On to verify the change. There are two ways to make a participant a co-host during a meeting. Once the guest is admitted: Hover over their video. Click the ellipsis …. Click Make Co-Host. Or use the participants panel: Click Participants in the meeting controls at the bottom of the Zoom window. In the participants panel, hover over the name of the guest who will co-host, and choose More.
In the Display Name field, make the same adjustments and add your preferred pronouns. Click Save Changes. In Canvas, select the Zoom from the navigation menu.
Authorize Canvas to access your Zoom account if you have not already done so. Select the blue Schedule a New Meeting button in the upper-right corner Enter meeting details: Title : Enter a descriptive title.
Description optional : Enter an optional meeting description. When : select date and time for the meeting to start. Duration : Enter your planned duration. This will not cut off the meeting if you run over. Time Zone : Confirm or select the correct timezone.
Recurring Meeting : Select this option to create a recurring meeting. Each occurrence will be listed in Canvas, but they will use the same meeting URL.
Registration : Deselect unless you need detailed attendee information from external guests. Video : Choose whether the meeting host you and participants will join the meeting with video enabled or disabled.
Users can enable or disable their video feed at any point during the meeting. Audio : Ensure Both is selected. Meeting Options: Recommended settings for class sessions: Mute participants on entry recommended for large classes. Enable waiting room. This can be set to hold only non-PSU guests in your settings at pdx. Select R ecord the meeting automatically in the cloud to share a recording link with students.
You can adjust this for specific meetings when you expect external guests. Students can access this link or you can re-post it elsewhere in Canvas as an external link. The recording file will also automatically appear in your Media Space My Media list following the meeting once you activate your account. Zoom Checklist. Keep it open during the entire meeting for quick access to participants and settings. Click Chat to open the Chat Panel during the meeting.
Keep it open during the entire meeting for quick access to chat and settings. Click Chat kebab menu … to disable or limit participant chat. Host sharing overrides participant sharing. Hover next to name of participant to Mute audio Stop video Click down caret next to participant name to Put in waiting room temporarily remove participant Remove permanently remove participant from the meeting Report any Zoom-bombings to OAI.
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